BFRS Disclosure log 2019/2020

The Fire Authority receives a wide range of requests for information from the public and from businesses.

Listed below are the requests we have responded to under the Freedom Of Information Act 2000. These requests have been received between 1 April 2019 to 31 March 2020.


BFRS Ref:

27 19/20

Information request:

  1. How many incidents involving carbon monoxide have you attended between 1st July 2014 - 30th June 2015?
  2. How many incidents involving carbon monoxide have you attended between 1st July 2015 - 30th June 2016?
  3. How many incidents involving carbon monoxide have you attended between 1st July 2016 - 30th June 2017?
  4. How many incidents involving carbon monoxide have you attended between 1st July 2017 - 30th June 2018?
  5. How many incidents involving carbon monoxide have you attended between 1st July 2018 - 30th June 2019?
  6. How many incidents involving carbon monoxide have been reported between 1st July 2014 - 30th June 2015?
  7. How many incidents involving carbon monoxide have been reported between 1st July 2015 - 30th June 2016?
  8. How many incidents involving carbon monoxide have been reported between 1st July 2016 - 30th June 2017?
  9. How many incidents involving carbon monoxide have been reported between 1st July 2017 - 30th June 2018?
  10. How many incidents involving carbon monoxide have been reported between 1st July 2018 - 30th June 2019?

Response:

Response pending 


BFRS Ref:

26 19/20

Information request:

[Not disclosed as not relevant to BFRS or BMKFA]

Response:

Applicant advised that the request has been made to the wrong agency. Advice given. 

 


BFRS Ref:

25 19/20

Information Request:

Please find below my FIA request in regard to Fire-fighting foam.

1 - What type of foam do you use for firefighting? ie AFFFP / AFFF 

2 - What is the name of the manufacturer of the foam? 

3 - What is the cost of the foam per litre? 

4 - What is the lifespan of the foam? 

5 - When does the majority or all of the foam reach its end of life and will have to be disposed of? What rough date would this be? 

6 - How much does it cost to dispose of the foam per litre? 

7 - How much foam stock have you got in litres in your brigade 

8 - Has your brigade got access to any other foam, I.e bulk storage, if so how much is in bulk storage? 

9 - Does your brigade have any plans to purchase any other type of foam in the future, if so what type of foam would this be and how much per litre would this be? 

Response:

Further to your request for foam used for fire fighting please see below:

1.Forexpan & Niagara AR FFFP – Class A Fire Fighting Foam 

2. Angus Fire

3. Please check with the supplier. Information we have may not be generally applicable and therefore would be commercially sensitive.

4. Please check with the supplier. We believe it to be in excess of 10 years

5. Information not held. The last purchase of Niagara foam was May 18, Florexpan April 19.

6. Approx £3.24

7. approx. 200 litres (Forexpan) 700 litres Niagara

8. A Memorandum of Understanding is being produced between us and neighbouring brigade for them to supply bulk foam for incidents but this has not been finalised.

9. Not at this time.

 


BFRS Ref:

24 19/20

Information request:

Can I please request the following information for each of the fiscal years from April 2009 to March 2019. For clarity “the Milton Keynes area” mentioned below means the geographical area controlled by Milton Keynes Council.

1.The number of whole-time firefighters employed at each of the stations at Broughton, Great Holme, Bletchley, Newport Pagnell and Olney? 

2.The number of part-time firefighters employed at each of the stations at Broughton, Great Holme, Bletchley, Newport Pagnell and Olney?

3.The number and type of fire appliances stationed at each of the five stations above? 

4.The number of times the first mobilised whole-time crewed pump had a whole-time crew of 5 riders for each of the five stations above?

5.The number of times the first mobilised part-time crewed pump had a part-time crew of 5 riders for each of the five stations above? 

6.The number of times a pumping appliance was unavailable for call out due to insufficient crew being available, for each of the five fire stations listed above? 

7.The number of times a special appliance was unavailable for call out due to insufficient crew being available, for each of the five stations listed above? 

8.The average attendance time for each appliance, from the five fire stations listed above, when mobilised to emergency incidents (those requiring an immediate Blue-light response) within the area of Milton Keynes? 

9.The average attendance time for the first pump and second pump mobilised to fires within domestic properties within the Milton Keynes area? 

10.The number of fires within domestic properties within the Milton Keynes area, which had fire appliances mobilised? 

11.The number of RTCs where persons were reported as being trapped within the Milton Keynes area, which had fire appliances mobilised? 

12.The number of other emergency incidents within the Litton Keynes area, which had appliances mobilised? 

13.The number of emergency incidents within the Milton Keynes area, where the initial PDA mobilised had to include fire appliances from neighbouring fire and rescue services? 

14.The number of times appliances from neighbouring fire and rescue services were mobilised to incidents within the area of Milton Keynes? 

15.The average attendance time of the first attending flexi-duty officer responding to emergency incidents (those requiring a blue light response) occurring within the Milton Keynes area? 

Response:

Further to your request for information about resources at Milton Keynes, I have been advised that the cost of compliance will exceed the appropriate limit of 18 hours. Section 1(1) of the Freedom of Information Act 2000 does not oblige a public authority to comply with a request for information if the authority estimates that the cost of complying with the request would exceed the appropriate limit. However, as a public authority, we have a duty to provide advice and assistance, so far as it would be reasonable.

I have not had confirmation as to whether some of this information is held. It may be that data is available for some of the years but the time taken to locate and extract it may still exceed 18 hours. The 18 hour limit applies to all of the request whether the request is made as one or several requests it is the cumulative time that we assess.   

1. This could vary throughout the year. Is there a point in time that you would wish us to consider – beginning or end of year for instance?  

2.This could vary throughout the year. Is there a point in time that you would wish us to consider – beginning or end of year for instance?

3. I have not had confirmation as to whether this information is held his could vary throughout the year. Is there a point in time that you would wish us to consider – beginning or end of year for instance?  

4.This information is not held.

5. This information is not held.

6. This information is not held.  We could provide overall availability of on-call appliances as far back as possible once we have checked our records.

7. This information is not held.  

8. This information is held but we cannot filter it automatically so it would be a manual exercise.

9. This information is held.

10. This information is held

11. We could report on the number of RTCs we were called to attend and how many of those we performed an extrication or released a victim. – We are unlikely to hold ten years of data.

12. Please define other. We could provide a breakdown based on incident type.

13. This information is held. To find and extract this data would involve hours. We could do this more easily if we were to provide any neighbouring FRS that was mobilised within 60 seconds of the first appliance assigned.

14. This information is held.

15. This information is held. Please be aware the flexi-duty officer may not have been part of the initial PDA. If we did report on PDA, this again would be a manual exercise. 

If you can identify the information and time period that would be of most value to you we can assess how long it would take to process a revised request.  

Pending a revised request.

 


BFRS Ref:

23 19/20

Information Request:

I want to submit a request for some information from the organisation, in relation to their contract’s register.

The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:

1.      Contract Reference

2.      Contract Title

3.      Procurement Category

4.      Supplier Name

5.      Spend (Total or Annual)

6.      Contract Duration

7.      Contract Extensions

8.      Contract Starting Date

9.      Expiration Date

10.   Contract Description [Please provide me with as much detail as possible.]

11.   Contact Owner (Full contact details if possible.)

12.   CPV codes/ProClass

13.   Contract Reference

IMPORTANT

1.      For those organisation planning to make an exemption, the spend information I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.

2.      If the organisation has a CRM system or a similar system there should be a facility to download and extract contract data.

3.      You may forward me a Weblink to a portal to download the contract register, please make sure all of the organisation’s contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all of their contracts.

Please do not think that this is the only information I require if you could provide me with more information that would be great.

Contract Data/API Contact Details

14.   Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

(Follow-up request) 

Below are missing. Please share the updated files.

  • Contract Description
  • Full contact details of contract owner
  • CPV code

Response:

Thank-you for your request for information.  Before I can progress this further I need to clarify the nature of your request.  The Buckinghamshire & Milton Keynes Fire Authority’s contracts register can be found here.

Our procurement manager is Ronda Smith rondasmith@bucksfire.gov.uk.

Response to follow up request:

This information is not held within our contracts register. We have estimated that that the cost of complying with this request would exceed the appropriate limit and is therefore exempt under section 12 of the Freedom of Information Act 2000 (the Act). Section 12 1(1) of the Act does not oblige a public authority to comply with a request for information if the authority estimates that that the cost of complying with this request would exceed the appropriate limit. The appropriate limit being 18 man hours based on the time needed to:

  • determining whether the information is held;
  • locating the information, or a document containing it; 
  • retrieving the information, or a document containing it; and 
  • extracting the information from a document containing it. 

BFRS Ref:

22 19/20

Information Request:

1. Contract Title: Please provide me with the contract title. 

2. Contract Type: Please can you provide me with one or more contract types the contract relate to: 

3. Existing/Current Supplier: 

4. Hardware Brand: 

5. Operating System / Software (Platform): (Windows, Linux, Unix, Vsphere, AIX, Solaris etc.) 

6. Annual Average Spend: 

7. Contract Duration: 

8. Contract Expiry Date: 

9. Contract Review Date: 

10. Purchase of Servers: 

11. Number of Physical Server: 

12. Number of Virtual Servers: 

13. Brief Contract Description: 

14. Internal Contact: 

Response:

Further to your request for information please see our response against your questions below:

1. IT Server Support

2. We do not have any server support contract

3. We do not have any server support contract

4. HP

5. Windows 7 Enterprise, Windows 10 Enterprise,

Windows Server 2012 R2 Datacenter / Standard, Windows Server 2016 Datacenter / Standard

Microsoft System Center suite

Microsoft Hyper-V

HPE iLo 3 / 4

HPE On Board Administrator

6. We do not have any server support contract

7. We do not have any server support contract 

8. We do not have any server support contract

9. We do not have any server support contract

10. 01/04/201711. 12

We are currently moving to Azure cloud services, which will remove our requirement for physical server going forward 

12. 39 Currently work on to reduce our number of servers and merge a couple of server in to one. This will be more easier as we move to Microsoft Azure

13. We do not have any server support contract

14. Dave Thexton, Buckinghamshire Fire & Rescue Service, Brigade Headquarters, Stocklake, Aylesbury, Buckinghamshire, HP20 1BD.


BFRS ref:

21 19/20

Information Request:

How many BBQ / barbecue-related callouts did you attend in 2017 and 2018? 

Response:

Further to your request for information about BBQ incidents, in our response we have included all types of incidents where the main property type was a BBQ:

2017 = 29

2018 = 32


BFRS Ref:

20 19/20

Information Request:

a) How many red fleet vehicles did your fire service have?

b) How many primary fires and secondary fire did your fire service record?

Response:

Thank-you for your request for information. The information you have requested is accessible to you by other means and is therefore exempt under section 21 of the Freedom of Information Act 2000.  

a) This information is available here on our website.

b) The Home Office collects detailed information on incidents attended by Fire and Rescue Services. This information is available here. If any of the data is yet to be published it is also exempt under section 22 of the Freedom of Information Act 2000. Section 22 is about information intended for future publication. 


BFRS Ref:

19 19/20

Information request:

1. How many firefighters have taken their own lives between 2003 and 2017 inclusive. 

2. How many firefighters are currently off work sick as a result of PTSD?

How long has the officer been off sick?

a) Less than six months

b) Six to twelve months

c) Twelve to eighteen months

d) Eighteen months to two years

e) Two years plus

3. How many firefighters are currently off sick with stress or other mental health condition?

How long has the officer been off sick?

a) Less than six months

b) Six to twelve months

c) Twelve to eighteen months

d) Eighteen months to two years

e) Two years plus

4. How many staff members are currently applying for ill health retirement or equivalent on the grounds of PTSD? 

Response:

1. 1

2. a) 0

b) 0

c) 0

d) 0

e) 0 

3. a) 2

b) 0

c) 0

d) 0

e) 0

4. 0


BFRS Ref:

18 19/20

Information request:

I want to submit a request for some information from the organisation, in relation to their contract’s register.

The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings: 

1.      Contract Reference

2.      Contract Title

3.      Procurement Category

4.      Supplier Name

5.      Spend (Total or Annual)

6.      Contract Duration

7.      Contract Extensions

8.      Contract Starting Date

9.      Expiration Date

10.   Contract Description [Please provide me with as much detail as possible.]

11.   Contact Owner (Full contact details if possible.)

12.   CPV codes/ProClass

13.   Contract Reference

IMPORTANT

1.      For those organisation planning to make an exemption, the spend information I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.

2.      If the organisation has a CRM system or a similar system there should be a facility to download and extract contract data.

3.      You may forward me a Weblink to a portal to download the contract register, please make sure all of the organisation’s contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all of their contracts.

Please do not think that this is the only information I require if you could provide me with more information that would be great.

 Contract Data/API Contact Details

14.   Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

(Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)

Please provide me with the contract’s register file in an excel format.

Response:

Before I can progress this further I need to clarify the nature of your request.

The Buckinghamshire & Milton Keynes Fire Authority’s contracts register can be found here

Our procurement manager is Ronda Smith: rondasmith@bucksfire.gov.uk.

If you are looking for specific information that is not included please advise what information you are looking for. 


BFRS Ref:

17 19/20

Information request:

1. In the last three financial years (2015/16, 2016/17 and 2017/18) please provide me with (a) the number of settlements and (b) the total amount paid by the force as compensation to fire service personnel for injuries sustained while at work or as a result of their work duties. (c) Provide if possible a breakdown of the legal costs to the fire service associated with these claims.

2. For each payout that resulted in compensation of more than £5,000 being paid please provide me with (i) the amount of compensation, (ii) the costs associated with the claim and (iii) a one sentence summary of the nature of the successful claim against your service.

Note: The question relates to payments made in (2015/16, 2016/17 and 2017/18) regardless of when the incident took place or when the claim was lodged. If the settlement was made by your service's insurers it is still information "held" by your authority under the terms of the Act.

Response:

I can confirm that in the last three financial years (2015/16, 2016/17 and 2017/18) there have been no compensation payments made to fire service personnel for injuries sustained while at work or as a result of their work duties.


BFRS Ref: 

16 19/20

Information request:

1. How many firemen/women have committed suicide while still employed by the force in the last four years?

2. How many former firemen/women have committed suicide in the last four years?

3. How many firemen/women have attempted suicide in the last four years while still employed by the force? 

Response:

1. Further to your request for information about firefighter suicides, please see our response below:

2. None, zero.

3. We have knowledge of one but whilst we would be notified of the death of a member of the pension fund we would not know the cause of the death unless the family notified us directly. Also we would be unaware of the deaths of ex-employees who are not members of the pension fund unless the family notified us directly.

4. None, zero. However this is dependent on employees disclosing this information to us. 


BFRS Ref:

15 19/20

Information request:

What percentage of software applications are developed in-house vs. supplied by third parties (commercial software and open source components)?

What percentage of your software development organisation has received data privacy related training?

In the past five years, has your organisation suffered a data privacy incident which would now be required to be reported under GDPR? The Freedom of Information Act refers to recorded information. 

What processes were implemented to address shortcomings contributing to these incidents? 

Has your organisation suffered at least one data privacy incident which was reported under GDPR?

To which position(s) does your data protection officer report?

  • CISO
  • CRMO
  • CIO
  • CFO
  • CEO

Has your organisation received any requests under the GDPR “Right to Access” provisions?

Response;

Buckinghamshire & Milton Keynes Fire Authority (the Authority) does not develop software in house but has been involved with some minor in-house development of a proprietary product that was customised to Authority needs.

Therefore our response is as follows:

1.Less than 10 percent

2. More than 50 percent

3. We have no record of a retrospective review of breaches or near misses.

4. N/A

5. No

6. None of the above

7. Yes 


BFRS Ref:

14 19/20

Information request:

The information I require is to do with the organisation’s CCTV maintenance and support contract.

Please can you send me the information stated below:

1.       Supplier of the contract for CCTV maintenance and support

2.       How much the Organisation spend annually with the supplier? (if multiple suppliers please list the annual spend for each)

3.       What is the renewal date of this contract?

4.       What is the duration of the contract?

5.       What is the review date of this contract? If possible the likely outcome of this review

6.       The primary brand of the CCTV equipment. I don’t require the model just the brand. If there is various brands could you please list?

7.      What is the total number of cameras in use/under this contract?

8.       The description of the services provided under this contract. Please state if this contract includes more than just CCTV services.

9.       Contact details of the employee responsible for the contract between the supplier and the organisation. Can you please provide me with their full contact details

If there is no CCTV maintenance contract in place

1.      What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.

2.      How much is the average annual spend on the in-house maintenance?

3.      How many cameras are in use?

4.      Is there a plan to review this at any point, if so what would the date be?

5.      Who is in charge of overseeing the in-house maintenance?

If there is no maintenance contract or in-house maintenance in place, is there a ad-hoc agreement?

If yes,

1.      Who is the supplier? Is this varies could you please list?

2.      What is the brand of CCTV cameras in use? if there is variety could you please send me a list? I do not need the serial number or model just the brand.

3.      How many cameras are in use?

4.      How much is the average annual spend on the ad-hoc agreement?

5.      What is the date it is to be reviewed?

Response:

Further to your request for information about the Buckinghamshire & Milton Keynes CCTV arrangements please see our response below:

1. Oakpark Alarm (Oakpark Group)

2. £ 2710.00

3. 31st March 2020

4. 12months

5. The date is to be advised. We cannot anticipate the outcome.

6. We currently have a mixed stock which will be considered at the next review. 

7. 36

8. CCTV service visit x1

9. We do not release the names of our employees who have an expectation of privacy. This contract is under the Director of Finance & Assets whose details are available on our website. www.bucksfire.gov.uk


BFRS Ref:

13 19/20

Information request:

I’m writing under the Freedom of Information Act to request the following information:

1. For each of the years 2010 to 2019 please provide the following information from your Pre-Determined Attendance plan in place at the time. In the absence of your own definition, please take a high rise block to mean any building of a height above 18m as set out in Building Regulations. 

a) the number of pumps overall required to attend a high rise fire 

b) the number of aerial ladders required to attend a high rise fire

c) the number of Fire Rescue Units required to attend a high rise fire 

2. For each of the years 2010 to 2019 please provide: 

a) the average number of pumps available within the service 

b) the average number of aerial ladders available within the service 

c) the average number of Fire Rescue Units available within the service 

3. If your PDA has changed during this period please explain the reasons for any change either by way of a new statement or by disclosing existing documents.

Response:

1a) 6 pumps 

b) 1

c) 0, we don’t have any FRU’s 

2a) in 2014 we agreed our 15/20 Public Safety Plan (Integrated Risk Management Plan), based on a planning assumption of 12 Whole Time and three On Call being available on immediate response. 2010 – 2014 data would depend on the time of day – we do not have a formula for recording “average”.  

b) we have 2, however there will be occasions when we are down to 1 when the other is in for servicing and we utilise 13/16 agreements if needed. 

c) see above

3. Our High Rise PDA’s were aligned within the Thames Valley following further review, analysis, standardising legacy mobilising (alignment) across three Fire and Rescue Service’s and in part informed by National Fire Chief’s Council opinion issued post Grenfell.


BFRS Ref:

12 19/20

Information request:

I would like to know the date and time the first appliance mobilised to the last appliance time booked available for each Malicious False Alarm incident from 01/01/2014 to date.

If you are unable to provide the time the first appliance mobilised to the last appliance booked available, please provide the time mobilised to time available for each appliance, I will then extract this separately.

I would also like to know the incident number for each of the occasions and the location of the incident by either station area, local authority area or postcode, whichever is easiest for you to retrieve in the time allowed.

Please provide this to me in the table format provided in an file type ending .xlsx or .csv

 Incident number  Date of incident  Time first appliance mobilised  Time last appliance booked available  Location

For context, I will be calculating the time between the first appliance mobilising to the last appliance booking available in order to determine the time crews spent on each incident.

Response:

Disclosure Log - Response to request 12 19_20.xlsx


BFRS Ref:

11 19/20

Information request:

I am writing under the Freedom of Information Legislation to request the following information, which I would like to receive in electronic form:

The estimated expenditure by the department on tackling forest fires / wild fires per year beginning in 2014. 

The overall operational budget of the department per year beginning in 2014.

The number of forest fires/wild fires dealt with by the department per year beginning in 2014 

Response:

1) As explained, we do not record the cost of individual incidents. As this is unlikely to be accurate as an incidents may remain open for days (in case of, for example, reignition) and therefore the time it remains open for does not reflect the cost of the incident.

2) You can find our financial information on our website at: https://bucksfire.gov.uk/fire-authority/financial-information/ 

3)

2014 - 16

2015 - 22

2016 - 22

2017 - 23

2018 - 44

2019 - 4 (To date of request)


BFRS Ref:

10 19/20

Information request:

I am writing to make an open government request for all the information to which I am entitled under the Freedom of Information Act 2000.

Please send me:

A) How many non-disclosure agreements has your fire and rescue service agreed in each of the calendar years of, 2015, 2016, 2017, 2018 & 2019 (as much info as possible)?

Please provide individual figures per year.

Please also provide reasons for the agreements being agreed where possible (e.g. 2 whistleblower complaints).

Please provide the total number of NDAs but also the different types of NDA agreements (e.g. whistleblower complaint/ / sexual harassment complaint etc.).

Please make clear if the agreements concern commercial companies rather than employees. 

B) Please provide the total amount of financial compensation awarded as part of these agreements for the entirety of this period in £.

The total sum of payments made for compromise eg. Along with a breakdown of the money paid out each year. 

Response:

Further to your request for information about non-disclosure agreements, I can confirm that we have no non-disclosure agreements in the period.


BFRS Ref:

9 19/20

Information request:

a) What was the service's public relations and marketing budget for each of the following financial years...

-2014/15?

-2015/16?

-2016/17?

-2017/18?

-2018/19?

For each of the periods mentioned above can you also provide how much was spent on emergency vehicle maintenance in each financial year? 

b) Additionally, how many staff are currently employed in marketing, public relations and communications based roles?

Of those staff, how many earn above £50,000 per year? How many earn above £100,000 per year?

Response:

a) The total operating costs attributable to emergency vehicle maintenance (which includes all operational equipment) is as follows:

2014/15: £316,948

2015/16: £370,595

2016/17: £443,602

2017/18: £417,878

2018/19: £436,532

b) We do not have a public relations and media budget as such, some of our marketing information is held within a number of functions and financial data can be found here.

We do have two employees in our communications and consultation department, neither of which earn more than £50,000 per annum. Senior employees earning more than £50,000 are listed here.


BFRS Ref:

8 19/20

Information request:

1) I would be grateful if you could confirm the number of Personal Savings Statements (annual allowance statements) issued to members of the Bucks Fire and Rescue Firefighter Pension Scheme in 2014/15, 2015/16, 2016/17 and 2017/18.

2) I would be grateful if you could confirm the number of scheme pays elections made by members of the Bucks Fire and Rescue Firefighter Pension Scheme in 2014/15, 2015/16, 2016/17 and 2017/18.

3) I would be grateful if you could confirm the number of LTA charges incurred by members of the Bucks Fire and Rescue Firefighter Pension Scheme in 2014/15, 2015/16, 2016/17 and 2017/18. 

Response:

Further to the FOI regarding pensions, please find below information supplied by West Yorkshire Pension Fund, about the Buckinghamshire & Milton Keynes Fire Authority’s personal savings statements:

 

Buckinghamshire Fire

 Year   Pension Savings Statements   Scheme Pays election   LTA charges 
 2014/15  6  0  2
 2015/16   3   4  0
 2016/17  7  3  0
 2017/18   11  7  0

BFRS Ref:

7 19/20

Information request:

Causes for forest fires in the years 2019, 2018, 2017, 2016, 2015 

- Number of forest fires in the years 2019, 2018, 2017, 2016, 2015 caused by disposable BBQs 

- How many logged forest fires in the years 2019, 2018, 2017, 2016, 2015 

- How much spent tackling forest fires in the years 2019, 2018, 2017, 2016, 2015

Response:

As explained, we do not record the cost of individual incidents as this is unlikely to be accurate as an incidents may remain open for days (in case of, for example, reignition) and therefore the time it remains open for does not reflect the cost of the incident.

We do not have a category for wild fires but we do have a category for fires that have occurred in forests/woodland. Please find file attached: Disclosure Log - Response to request 7 19_20.xlsx


BFRS Ref:

6 19/20

Information request:

Please provide the following information broken down by calendar years between 2016 and 2018…

1. The number of collisions involving authority vehicles. This includes all collisions in marked and unmarked vehicles.

2. In relation to question 1, what was the total cost of repairing damaged vehicles?

3. A breakdown of driving offences committed by staff while on-duty, but not responding to emergency calls.

Subsequently re-phrased to:

For the calendar years of 2016, 2017 and 2018 please provide the number of notices of intended prosecution (NIPs) received by the authority in relation to alleged motoring offences committed by members of staff while on duty in Fire and Rescue vehicles. 

4. In relation to question 3, what was the outcome of each offence? E.g. Process cancelled due to speeding offences detected for operational reasons, retraining course attended, paid + points, process cancelled, court appearance.  

Subsequently re-phrased to:

In relation to Q3 please provide information on each case – including the alleged offence and whether the NIP was cancelled due to exemptions under the provision to protect drivers of Emergency Service Vehicles (ESV).

Response:

Please find the attached spreadsheet for questions 1 and 2.

Disclosure Log - Response to request 6 19_20.xlsx

Further to your re-phrased questions 3 and 4, please see below:

3. The process advised in my initial response “When a Notification of Intended Prosecution (NIP) is received, the driver is identified and asked to confirm he/she was driving and whether it was in response to an emergency incident. The police authority issuing the NIP is then notified and, if the driver has committed an offence, will re-issue the NIP to the driver and issue any penalties The driver is obliged to notify his/her line manager of any endorsements or pending prosecutions and the line manager will take actions appropriate to the nature of the offence.- This may include additional driver training. This information is held on the driver’s Personal Records File (PRF)”. Is the same, as I’m afraid is the answer.  “We do not collate this data centrally and to do so would take longer than 18 hours and is therefore exempt under section12 of the Freedom of Information Act 2000 (Exemption where cost of compliance exceeds appropriate limit). Under (1)Section 1(1) the Authority is not obliged to comply with a request for information if it estimates that the cost of complying with the request would exceed the appropriate limit”.

4. As to questions 3 and 4. When a Notification of Intended Prosecution (NIP) is received, the driver is identified and asked to confirm he/she was driving and whether it was in response to an emergency incident. The police authority issuing the NIP is then notified and, if the driver has committed an offence, will re-issue the NIP to the driver and issue any penalties. 

The driver is obliged to notify his/her line manager of any endorsements or pending prosecutions (see attached procedure) and the line manager will take actions appropriate to the nature of the offence.- This may include additional driver training. This information is held on the driver’s Personal Records File (PRF).


BFRS Ref:

5 19/20 

Information request:

As per the Freedom of Information Act I wish to request the following information:-

1) The number of prosecutions/convictions for offences under Article 32 of the Regulatory Reform (Fire Safety) Order 2005 for the period between 1 October 2006 - March 31 2009.

2) The number of acquittals for offences under Article 32 of the Regulatory Reform (Fire Safety) Order 2005 for the period between 2006-2009.

3) Which articles under the Regulatory Reform (Fire Safety) Order 2005 were individuals/companies prosecuted under between the period of 2006-2009.

Response:

1) 

2006-07 (31/3/07) No data available

(1/4/07 – 31/3/09) 2 prosecutions covering 13 elements of 6 articles

2)

2006 No data available

(1/4/07 – 31/3/09) 0

3) 

2006 No data available

(1/4/07 – 31/3/09) 

Art 9 x 1

Art 13 x 5

Art 14 x 3

Art 16 x 1

Art 17 x 1

Art 22 x 2


BFRS Ref:

4 19/20

Information request: 

I wish to obtain the following documents:

1. ICT/IM&T/IS Strategy- The IT department strategy or plans, highlights their current and future objectives.

2. ICT Org Chart- A visual document that present the structure of the IT department, please include name and job titles. If this can’t be sent please work towards a structure with job titles.

3. ICT Annual or Business Plan- Similar to the ICT strategy but is more annually focused.

4. ICT Capital Programme/budget- A document that shows financials budget on current and future projects.

Response:

I can confirm that of the documents requested, we only have the ICT strategy which is due for review. Financial information is available on our website.

Disclosure Log - Response to request 4 19_20.docx 


BFRS Ref:

3 19/20

Information request:

Under the Freedom of Information Act 2000, Please tell me:

1. The total number of current vacancies for retained (part-time) personnel for your stations. 

2. Which position has been advertised for the longest period of time? (Please give in days.) 

3. The current number of vacancies for full time (wholetime) personnel in your area for stations. Please detail which station. 

4. Which position has been advertised for the longest period of time? 

5. On how many occasions, has a fire appliance been unavailable due to insufficient crewing levels? For each occasion, please provide the date, length of time the appliance was unavailable, type of appliance and the station it is based at.

6. Has your station been unable to attend incidents due to insufficient crewing levels? If so - how many times? Please give details.

7. What's the furthest station (in distance) you've had to call to provide assistance to an incident because of insufficient staffing levels? 

Response:

Disclosure Log - Response to request 3 19_20.pdf


BFRS Ref:

2 19/20

Information request:

We are collecting information about the number of staff employed by fire and rescue services. Below is the information we would like to obtain from you under the Freedom of Information Act. 

Specifically we would like to know how many (a) wholetime firefighter, (b) retained firefighter, (c) fire control room, (d) support staff and (e) total staff there were employed in your Fire and Rescue Service, measured by headcount, on 31 March 2018 and 31 March 2019. 

We would appreciate a table for the respective years detailing the data in the following format: 

1) How many people were employed by the fire and rescue service (headcount) in the following roles on 31 March 2018:

Wholetime

Retained

Control

Support

Total

2) How many people were employed by the fire and rescue service (headcount) in the following roles on 31 March 2019:

Wholetime

Retained

Control

Support

Total

Response:

 Role type   31/3.2018   31/3/2019 
 Wholetime   244  236
 Retained*   131 (92)  123 (78)
 Control  0   0
 Support  111  110
 Total  486 (447)  469 (424)

 

 * Retained numbers relate to all employees with Retained role contracts and include those whose primary role is Wholetime or Support. The numbers in brackets () indicate where Retained is their primary role within BFRS.


BFRS Ref:

1 19/20

Information request:

1.1 What Document / Records management system/s do you currently use? Please include the supplier/vendor name, software product name and version number. – 

1.2, What is the current annual cost for the solution?

1.3, What year was the solution first purchased? 

2, Where are archived physical records / documents stored? 

2.1 How many physical records are currently being stored either by supplier or by Bucks Fire. As advised – 

2.2 If out sourced with a supplier please provide start/end date and spend for 2018. 

2.3 If managed in-house how much do you spend annually on physical storage of records? Including any building and staff costs. 

3, Is there any agreements or projects in place to digitise paper records?

3.1 If so, is this being done in-house or by a supplier? 

3.2 If by a supplier, please provide details of who and when the contract started. 

4, Can you please provide the name and contact details of the member(s) of staff that would look after the above 3 points.

Response: 

1) We do not have a dedicated Document Management System. A number of our controlled documents are held on an area of our intranet that provides a similar service.

1.2) N/A

1.3) N/A

2) As advised - most of our physical archived records are stored with a service provider off site.

2.1) 303 boxes are stored externally. We have no records of any archived records stored internally.

2.2) The total cost for calendar year 2018 was £4,828.00

2.3) N/A

3) No 

3.1) N/A

3.2) N/A

4) I had advised that we do not provide information about our employees. However, our Procurement manager, Ronda Smith has agreed that her name can be released. Rondasmith@bucksfire.gov.uk 07969 484 031