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Public Safety Administrator

Are you someone who delivers administrative support to a high level?

Interested in helping to support delivery of our prevention and protection work in Buckinghamshire and Milton Keynes?

We are keen to hear from you!

Information

Reference:

VAC000235

Closing Date:

14 August 2022 at Midnight

Category:

Support

Region:

Buckinghamshire

Location:

Broughton , H6 Childs Way, Milton Keynes, MK10 9AP

Salary:

£11,382 – £11,591.50 a year

Package:

  • Part Time
  • Permanent contract
  • 18.5 hour week
  • Local Government Pension Scheme
  • Good annual leave entitlement
  • Employee benefits
  • Employee Assistance Programme
  • Occupational Health
  • Free onsite parking
  • Onsite gym facilities

We are looking for an additional Public Safety Administrator to join our Milton Keynes Administration Team part-time, which supports the work of both our Prevention and Protection departments.

We have developed a reputation for high standards of service to our local community while continually improving our value for money.

These values of effective and efficient service are as applicable to internal support as they are to our core business of prevention, protection and emergency incident response.

The holder of this role will be expected to provide a high standard of administrative support to assist in the efficient and effective running of our public safety administration service, which in turn supports the work of the Prevention and Protection departments.

Responsibilities:

Working as part of the team you will have a wide and variable range of responsibilities including:

  • Providing admin assistance to Watch and Station Commanders, and Group Managers.
  • Taking minutes at internal and external meetings, circulating minutes, maintaining action logs and sending reminders when appropriate.
  • Providing admin support to the work of our Protection and Prevention departments.
  • Providing admin support to our Resource Management Team.
  • Taking telephone/email requests for Fire and Wellness Visits from members of the public and partner agencies, and actioning these requests on our information system.
  • Maintaining appropriate records, raising purchase requests through our Integra Finance system and liaising with our Finance Department to clarify queries
  • Helping to cover administrator functions of the regional admin teams, north and south of the county, either remotely or in person if reasonably possible.

Skills and Experience:

We are looking for someone with the following skills and experience:

  • A sound general level of educational achievement.
  • Proven office/administration experience.
  • Good knowledge of Microsoft packages which include Outlook, Excel and Word with good keyboard and data input skills.
  • Ability to work to time sensitive timelines with attention to detail.
  • Excellent communication skills.
  • Minute taking.
  • Basic numerical skills.
  • Able to prioritise tasks.

Interested? Next steps:

For further information about the role please review the role profile, which can be downloaded below.

If you think you might be who we are looking for, please complete a supporting statement on the application form, containing evidence that demonstrates how you meet the essential elements of the profile.

If there are any adaptions or adjustments, we can make to assist you in your application or with our recruitment process, please contact us via email on hr@bucksfire.gov.uk

Applications should be made through the e-recruitment system.

(Internal applicants please log in using your iTrent Self Service username and password)


FAQs

Frequently Asked Questions

I have a disability – can I apply for a Support Staff role?

Read answer

Yes you can. We welcome all applications. As part of the recruitment process, you will be asked if you have a disability, and asked to give details of the type of adjustments you may require in order to take part in the selection process and to fulfil the role you are applying for, should you be successful. Each case will be considered on an individual basis and, where reasonable adjustments can be made, your application will be progressed.

Do Support Staff receive a pension?

Read answer

Yes, our Support Staff are enrolled into a local government pension scheme, unless they choose to opt out.

Do you offer any work experience or volunteering opportunities?

Read answer

Yes. Although we do not offer operational work experience opportunities, we do have a number of Support Staff work experience roles available. However, this is dependent on the department you wish to work in.

Unfortunately, we do not offer volunteering opportunities.

Are there any apprentice opportunities available?

Read answer

Yes. Apprentice opportunities are listed on the Jobs page when they become available.

Are Support Staff members eligible for any employee benefits?

Read answer

Yes, there are many benefits to being a member of the Support Staff team, these include but are not limited to:
– Free on-site gyms
– Free on-site parking
– Employee assistance programme
– Childcare vouchers/tax-free childcare
– Annual leave entitlement
– Maternity/paternity leave
– Pension scheme
– Ride to work bicycle scheme

Would I receive a pension as a Support Staff employee?

Read answer

Yes, you would be enrolled into a local government pension scheme.

Do you check if your employees have a criminal record?

Read answer

We undertake Disclosure and Barring Checks for employees in all front facing roles, and where:
– Employees are new to the Authority and appointed to a role where a check is necessary
– When existing employees move into a role where a check is necessary and do not have an in-date check
– As part of the three yearly renewal process for all employees with enhanced checks
During the three-year period, if there is anything relevant, employees are required to declare it.

My faith requires me to fast; can I still apply for Support Staff roles?

Read answer

Yes, you can still fast, but it is important that all members of the Service are able to perform their core role while on duty. We encourage staff who choose to fast to discuss it with their line manager. Employees have a responsibility for being fit for duty and, where fasting has affected a member of staff adversely, they must tell their manager immediately.

What are the working hours for Support Staff roles?

Read answer

Contractual hours of work for Support Staff employees are 37 hours a week. Their normal pattern of work is agreed with their line manager, and can be varied to meet service requirements following appropriate consultation with the employee.