Buckinghamshire Fire and Rescue Service
	Openness of Local Government Bodies Regulation 2014
	Contract No	Contract Title
	000100	Premises Risk Management
	Contract Value	Contract Start Date	Contract End Date
	£256,000.00	01/04/2018	31/03/2025
	Individual Responsible	Date decision was taken
	Head Of Prev., Resp. & Resilience	07/12/2016
Subject of decision
	Award of contract to provide a hosted auditable Premises Risk Management software system, consisiting of  Licenses, 
	hosting, support and maintenance of Premises Risk Management software to support the areas of Fire Protection, Fire 
	Prevention and Site Specific Risk Modelling. 
Reasons for the decision
	The business drivers behind this requirement are:  1. A need throughout the organisation to reduce the administrative 
	activities, to automate wherever possible, and to introduce more agile ways of working, utilising mobile technology 
	where possible in accordance with the Authority's ICT Corporate Strategy Future Vision.  2. Existing systems are, or are 
	becoming, less "Fit for Purpose" in term sof supporting th efuture business needs, and modifications to these systems are 
	either not technically desirable or not possible or not deemed to be economically viable.  3. There is a need to improve, 
	advance and standardise the technology deployed across the Authority in order to create options for sharing of services, 
	systems and technology platforms with third parties or other Fire Service organsiations in the future.
Details of decision
	Following completion of an open tender process a contract was awarded against the criteria of being the Most 
	Economically Advantageous Tender.  The contract term is up to 60 months from commencement of the maintenance & 
	support service.  A further Modification Notice was published 01.04.2022 extending contract to 31/03/2025
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000138	Provision of PPE & Associated Services Managed Service
	Contract Value	Contract Start Date	Contract End Date
	£1,883,560.00	03/09/2018	02/09/2026
	Individual Responsible	Date decision was taken
	Asset Management System Officer	27/09/2018
Subject of decision
	Provision of a fully managed service to provide BFRS firefighters with full structural fire-fighting ensemble 24/7 365 days a
	 year.
Reasons for the decision
	The Authority requires an efficient and streamlined provision of all structural firefighting clothing including the sizing, 
	supply, maintenance, tracking, audit and disposal of Personal Protective Equipment (PPE).  The fully managed service 
	contract will provide all firefighters with fit for purpose firefighting personal protective equipment (PPE) in the form of 
	strutural firefighting ensemble. The service provider will provide a fully managed service 24/7 365 days a year.
Details of decision
	Existing PPE for firefighters has reached end of life.   A call-off contract was awarded under the Kent Fire & Rescue Service 
	framework C15041 for the Provision of Personal Protective Equipment for firefighters.  The contract included the fully 
	managed service provision of structural firefighting ensemble + Rescue Jacket for an initial term of 8 years. 
	Details of alternative options considered and rejected (if any)
	Outright purchase of full replacement of exsiting PPE reaching end of life is not viable. Purchase only with In-house 
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000141	Supply & Maintenance of Appliance Ladders
	Contract Value	Contract Start Date	Contract End Date
	£150,000.00	21/02/2017	20/02/2024
	Individual Responsible	Date decision was taken
	Fleet Manager	21/02/2017
Subject of decision
	Supply and maintenance of fire appliance mounted ladders to the three fire services within the Thames Valley
Reasons for the decision
	To support the inter-operability requirements across the three Thames Valley Fire Services with standardised equipment,
	 a collaborative contract for the supply and mantenance of appliance mounted ladders is required.
Details of decision
	Following a competitive tender process a collaborative contract was awarded to a single supplier for the provison & 
	maintenance of appliance mounted ladders ot the three Thames Valley fire services.  The contract will operate for up to 
	72 months.
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000157	MDT Software - Maintenance
	Contract Value	Contract Start Date	Contract End Date
	£167,750.00	15/02/2018	30/04/2024
	Individual Responsible	Date decision was taken
	ICT Manager	12/12/2018
Subject of decision
	Award the collaborative contract for three Thames Valley Fire & Rescue Services for the supply of Mobile Data Terminals 
	software & associated services. The service provider will provide all associated licences & software for; Sc Respons, Sc 
	Response Comms, Sc Courier, SC Gateway and other related services. The contract to incoude ongoing maintnenace of 
	the software. 
Reasons for the decision
	Due to contracts reaching their natural expiration dates the three Fire & Rescue Services across the Thames Valley wished
	 to appoint a supplier of Mobile Data Terminal Software. This is an opportunity for all three services to align a key piece 
	of operational software to support more efficient and effective joint operational working methods. 
Details of decision
	Following a competitive tender process a contract was awarded against the criteria of the Most Economically 
	Advantageous Tender.  The contract term is up to 60 months from commencement of the maintneance & support 
	service. 
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000168	Performance Management System (Viper)
	Contract Value	Contract Start Date	Contract End Date
	£139,420.00	19/02/2019	31/03/2023
	Individual Responsible	Date decision was taken
	Data Intelligence Manager	30/12/1899
Subject of decision
	Annual fee £34,855_Performance management software licence and support
Reasons for the decision
	0
Details of decision
	0
	Details of alternative options considered and rejected (if any)
	0
	Any interests declared by a Member or Officer
	0
	Links to relevant background documents or information
	0

	Contract No	Contract Title
	000172	Professional Services - Construction
	Contract Value	Contract Start Date	Contract End Date
	£400,000.00	31/10/2019	30/10/2023
	Individual Responsible	Date decision was taken
	Property Manager	30/12/1899
Subject of decision
	0
Reasons for the decision
	This contract is due to expire shortly so we will not include this contract in the Decisions report
Details of decision
	0
	Details of alternative options considered and rejected (if any)
	0
	Any interests declared by a Member or Officer
	0
	Links to relevant background documents or information
	0

	Contract No	Contract Title
	000179	Furniture
	Contract Value	Contract Start Date	Contract End Date
	£150,000.00	20/04/2019	19/04/2023
	Individual Responsible	Date decision was taken
	Property Manager	30/12/1899
Subject of decision
	0
Reasons for the decision
	This contract is due to expire shortly so we will not include this contract in the Decisions report
Details of decision
	0
	Details of alternative options considered and rejected (if any)
	0
	Any interests declared by a Member or Officer
	0
	Links to relevant background documents or information
	0

	Contract No	Contract Title
	000196	Stationery and Office Products
	Contract Value	Contract Start Date	Contract End Date
	£108,000.00	01/08/2020	31/07/2024
	Individual Responsible	Date decision was taken
	Director Finance & Assets	01/06/2020
Subject of decision
	Award a call-off contract for the supply of office products, including office stationery and cleaning products
Reasons for the decision
	The Authority requires a single contract for the supply of office stationery and cleaning products to all sites across the 
	organsiation. The supplier will support the Authority in rationalising the products offered to the Autority to achieve a 
	streamlined approach to the supply of these products and deliver value for money.
Details of decision
	The call-off Contract under the YPO framework for Office products and consumables delivered favourable pricing across a
	 core list of stationery and cleaning products, with efficiencies delivered through rationalisation of the range of products 
	offered to the Authority.
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000197	Building Cleaning Services & consumables
	Contract Value	Contract Start Date	Contract End Date
	£223,000.00	01/02/2020	31/03/2025
	Individual Responsible	Date decision was taken
	Facilities Manager	07/01/2020
Subject of decision
	The provision of cleaning services, equipment and consumables to various locations within the Authority's Fire Service 
	property portfolio.
Reasons for the decision
	The Authority required a service provider to deliver cleaning services across the various fire service premises within 
	Buckinghamshire & Milton Keynes to an agreed standard.  The service requirements include office and fire station 
	cleaning, carpet cleaning, specialist kitchen cleans and the supply of all required consumables.  
Details of decision
	Following a competitive tender process a contract was awarded against the criteria of the Most Economically 
	Advantageous Tender.  The contract term is up to 60 months from commencement of the service contract. 
	Details of alternative options considered and rejected (if any)
	The alternative In-House provision does not provide the resilience required for this business critical requirement. 
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000200	Resource Management System
	Contract Value	Contract Start Date	Contract End Date
	£438,000.00	08/11/2017	07/11/2025
	Individual Responsible	Date decision was taken
	GC Territorial North & Resourcing	08/11/2017
Subject of decision
	Provision of a Resource Management System to provide a rostering system to meet the unique requirements of the fire 
	service work shift patterns and management of resources.
Reasons for the decision
	The existing rostering system has limitations that prevent the Authority from moving forward as flexibly as is required to 
	meet the changing needs of future ways of working.  A significant change to the way the Authority delivers our service 
	with a more efficient model of crewing our fire appliances, this is known as the Optimum Crewing Level (OCL) method, or 
	also known in other fire services as Minimum Crewing. This way of working requires a flexible intelligent resource 
	management system.
Details of decision
	Following a competitive tender process a contract was awarded against the criteria of the Most Economically 
	Advantageous Tender.  The contract term is for an initial 60 months from commencement of the service contract.  A 
	further Modification Notice was published 14/03/2022 extending the contract term to 07/11/2025. 
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000202	Fleet Management System
	Contract Value	Contract Start Date	Contract End Date
	£140,870.00	01/08/2020	31/07/2023
	Individual Responsible	Date decision was taken
	Fleet Manager	07/05/2020
Subject of decision
	Implementation, Hosting, Support & Maintenance of a cloud based Fleet management software solution 
Reasons for the decision
	The existing fleet management system requires a software upgrade to provide satisfactory technology security 
	requirements.  
Details of decision
	Contract for the Software upgrade to existing fleet management system was awarded under CCS Framework RM3821 
	Lot1a provision of Data & Applications Solutions.  Contract term is up to 60 months
	Details of alternative options considered and rejected (if any)
	Sourcing and introduction of a new alternative fleet management system woud be cost prohibitive, resource prohibitive 
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000222	Mobile Telephony
	Contract Value	Contract Start Date	Contract End Date
	£127,512.00	16/11/2020	15/11/2023
	Individual Responsible	Date decision was taken
	ICT Manager	16/10/2020
Subject of decision
	Supply and support provision of Mobile phone requirements. To deliver agile worker, mobile and conferencing solutions.
	  The deliverables include:  1 x MeetMe Manager Admin, 271 x Inclusive Voice Plan, 1 x 400GB Shared Data, 300 x Data 
	Only Sharer, + ongoing Technical Support Fund
Reasons for the decision
	The call-off contract under CCS Framework RM3808 Lot 10 provided a value for money solution for the ongoing provision
	 of the Authority's mobile telephony requirements.
Details of decision
	A contract was awarded under the CCS Framework RM3808 Lot 10 Data & Applications Solutions.  The initial contract 
	duration is for 36 months
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000224	ICT Solutions - Hardware, Software & Related Services
	Contract Value	Contract Start Date	Contract End Date
	£400,000.00	01/12/2020	30/11/2024
	Individual Responsible	Date decision was taken
	ICT Manager	01/12/2020
Subject of decision
	The provision of  Information Communication Technology (ICT) Solutions for hardware, software, programs, applications,
	 security.
Reasons for the decision
	ICT Strategic Plan required a formal contract arrangement to be in place for the immediate and future hardware 
	repalcement requirements.  Established frameworks offered value for money and streamlined compliant processes to 
	appoint a sontract provider. 
Details of decision
	A 4 year Call-Off contract under HealthTrust Europe Framework - Contract Ref: HTE-005709 awarded for the provision of 
	Information Communication Technology (ICT) Solutions for hardware, software, programs, applications, security. 
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000227	Waste collection, Recycling, Disposal & Related Services
	Contract Value	Contract Start Date	Contract End Date
	£100,000.00	01/04/2021	31/03/2024
	Individual Responsible	Date decision was taken
	Property Manager	04/12/2020
Subject of decision
	Provision of waste collection, recycling, disposal & related services for all th eAuthority's sites across Buckinghamshire & 
	Milton Keynes in accordance with waste management legislation, with options for adhoc requirements such as Skip Hire, 
	specialist waste services, confidential shredding and related services
Reasons for the decision
	A competitive tender process resulted in the award of a contract to a single service provider for the management of the 
	Authority's waste.  The contract was awarded on the basis of the Most Economically Advantageous Tender.
Details of decision
	Competitive tender process completed.  Contract Award Notice published 04.12.2020.  Completion of contract 
	mobilisation commenced Jan 2021 for a period of up to 60 months.
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000231	Thames Valley Pumping Appliance
	Contract Value	Contract Start Date	Contract End Date
	£2,774,112.00	01/12/2020	30/11/2024
	Individual Responsible	Date decision was taken
	Fleet Manager	01/12/2020
Subject of decision
	Supply of medium category fire pumping appliances to the three Thames Valley Fire Services 
Reasons for the decision
	A mini competition was carried out under the framework DS183-15-Lot 2 for the supply of a Thames Valley medium 
	puming appliance in accordance with the framework terms and conditions.  A contract was awarded on the basis of the 
	Most Economically Advantageous Tender. 
Details of decision
	Call-Off contract awarded by Thames Valley fire services under framework DS183-15 Lot 2 - Medium Category Pumping 
	Appliance.  Contract duration up to 48 months. Call-off Contract estimated values BFRS=£3m, RBFRS =£3m, OFRS= £4m - 
	TCV estimated to be up to £11m
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000236	Mobilising System for Thames Valley Fire Control Serv (Vision)
	Contract Value	Contract Start Date	Contract End Date
	£6,305,728.00	30/04/2015	10/04/2024
	Individual Responsible	Date decision was taken
	AM Head of Prevention, Response & Resilience	11/11/2013
Subject of decision
	To provide a mobilsing system to support a single Primary Control Room established in the new Royal Berkshire FRS HQ 
	building at Calcot, Reading to provide call room services to Royal Berkshire, Oxfordshire & Buckinghamshire Fire Services. 
Reasons for the decision
	Working in partnership with the Thames Valley fire services, Buckinghamshire FRS joined the collaborative opportunity 
	to establish a single centralised control room system to mobilise services across the Thames Valley area.   A competitive 
	tender process completed by Oxfordshire County Council (OCC) on behalf of the three Thames Valley Fire Services.  The 
	tender process resulted in the award of a contract to a single service provider. To support the centralised .  The contract 
	was awarded by OCC on the basis of the Most Economically Advantageous Tender.
Details of decision
	The Authority entered into an Inter Authority Agreement with their Thames Valley partners of Oxfordshire & Royal 
	Berkshire Fire Services to provide a  mobilising system for the centralised joint Thames Valley Fire Control Service. The 
	mobilising system is provided under an overarching contract between the Service Provider and OxFord & Royal Berkshire 
	Fire Services.  The contract duration is an initial 8 years with an option to extend up to a further 96 months.
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000239	Finance, HR & Payroll System
	Contract Value	Contract Start Date	Contract End Date
	£420,013.88	03/05/2021	02/05/2025
	Individual Responsible	Date decision was taken
	Deputy Director Finance & Assets	03/05/2021
Subject of decision
	Provide, Support and Maintain a Finance managed system including Hosting & Managed support and a HR & Payroll 
	system including Hosting & Support
Reasons for the decision
	The Authority require robust system solutions provide a managed Finance, HR & Payroll service.   The solution to include 
	a managed service provision with hosting, support and maintenace for the duration of the contract.  
Details of decision
	A call-off contract was awarded in accordance with terms and condition of Framework Y16018 for Business Managed 
	Services.  The contract has a duration of 48 months. 
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000256	Occupational Health & Related Services
	Contract Value	Contract Start Date	Contract End Date
	£285,516.00	01/04/2022	31/03/2025
	Individual Responsible	Date decision was taken
	Head Of Human Resources	01/04/2022
Subject of decision
	Provison of Core Occupational Health Services to the Fire Service across the county of Buckinghamshire & Milton Keynes, 
	including a full Employee Assistance Programme (EAP) service. 
Reasons for the decision
	The overall aims of the Occupational Health service is to promote occupational and general health to all employees of 
	the Contracting Authority Buckinghamshire and Milton Keynes Fire Authority (BMKFA).  The Authority require a single 
	Service Provider to provide Occupational Health and Related Services, including Employee Assistance Programme to all 
	the Authority's staff.  The Service provider to provide all facilites an dequipment to deliver the service with 3 locations 
	provided across the county of Buckinghamshire and Milton Keynes.
Details of decision
	Following an open competitive tender process a contract was awarded on th ebasis of the Most Economically 
	advantageous Tender.  The contract duration is up to 60 months. 
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000260	Smoke Alarms & Associated Products
	Contract Value	Contract Start Date	Contract End Date
	£200,000.00	01/11/2021	31/10/2025
	Individual Responsible	Date decision was taken
	GC Prevention & Resilience	01/11/2021
Subject of decision
	Provision of Smoke Alarms and associated products to meet the requirements of the Authority's Protection Strategy
Reasons for the decision
	In accordance with the Authority's Protection Strategy, our aim is to improve the health, safety and wellbeing of the 
	community, by identifying those groups who are at greatest risk and effectively work with partners, to help prevent fires 
	and other incidents occurring and safeguarding those who are most vulnerable. To support our Vision to ensure 
	Buckinghamshire and Milton Keynes are the safest places in England in which to live, work and travel, we will provide 
	Smoke Alarms & Associated products.  The National framework awarded by WMFS provides a value for money solution 
	UK Fire Services.
Details of decision
	A contract was awarded under the national fire Framework Terms & Conditions. WMFS Framework Ref C002976 offers a 
	range of Smoke Alarms and Associated Products for all UK Fire and Rescue Services at a competitive price.  The contract is
	 for a duration of 48 months.
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000261	Respiratory Protective Equipment, Associated Equipment & Services
	Contract Value	Contract Start Date	Contract End Date
	£1,047,190.90	30/12/2021	29/12/2025
	Individual Responsible	Date decision was taken
	GC Technical	30/12/2021
Subject of decision
	 Award the contract to purchase and maintain Breathing Apparatus Equipment & Associated Equipment under 
	framework DS314-20 as part of a collaborative Thames Valley fire services tender process. Call-off contracts awarded for 
	the aligned equipment by Buckinghamshire FRS, Oxfordshire FRS and Royal Berkshire FRS.  Each contract includes the 
	supply of Respiratory equipment and Telemetry, and offers the option for a total care maintenance contract. 
Reasons for the decision
	As part of the Thames Valley Fire Services inter-operability project, collaborative procurement process was undertaken 
	to award a contract for a standard specification of respiratory equipment for the 3 Thames Valley fire services.  The 
	standardisation of this key part of the firefighting equipment will support a more efficient and effective approach to 
	delivering fire fighting services across the Thames Valley region.
Details of decision
	Following a mini competition under taken from the DS 314-20 Framework for Respiratory Equipment & Associated 
	Service a call-off contract was awarded for the supply and total care of the equipment as per the Thames Valley 
	specification.  The contract term is for a total of 10 years consisting of theefollowing periods of review in years 4, 8, 10.  
	The initial purchase of the equipment will commence immediately with the Total Care Service element  commencing 
	when the equipment moves to Live status across the fire service.   
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000262	Insurance - MOU Mutual
	Contract Value	Contract Start Date	Contract End Date
	£329,495.00	01/11/2021	31/10/2022
	Individual Responsible	Date decision was taken
	Deputy Director Finance & Assets	31/12/2019
Subject of decision
	Mutual Protection Programme Insurance with Fire & Rescue Indemnity Co Ltd (FRIC)Mututal Contribution Protection, 
	Prior Year Mutual Mid Term Alterations & Non-Mutual Insurance Placements. Member of Mutual
Reasons for the decision
	The Fire Service Mutual agreement offered a shared mutual agreement to manage insurance risk. The Authority became 
	a member of the mutual in 2019.  This agreement is renewed on an annual basis.
Details of decision
	Mutual Protection Programme Insurance with Fire & Rescue Indemnity Co Ltd (FRIC). The agreement includes: Mututal 
	Contribution Protection, Prior Year Mutual Mid Term Alterations & Non-Mutual Insurance Placements.  The estimated 
	annual value is £329,000
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000266	Thermal Image Cameras
	Contract Value	Contract Start Date	Contract End Date
	£111,326.34	01/03/2022	28/02/2026
	Individual Responsible	Date decision was taken
	Research & Development Manager	01/03/2022
Subject of decision
	Award the purchase of Thermal Imaging Cameras as part of a collaborative contract award in partnership with 
	Oxfordshire & Royal Berkshire Fire Services.  The contract is awarded for a period of 48 months for the onging 
	requirements of Thermal Image Cameras to the Authority durin gthe term of the contract.
Reasons for the decision
	As part of the Thames Valley Fire Services inter-operability project, collaborative procurement process was undertaken 
	to award a contract for a standard specification of Thermal Imaging Cameras for the 3 Thames Valley fire services.  The 
	standardisation of this key part of the firefighting equipment will support a more efficient and effective approach to 
	delivering fire fighting services across the Thames Valley region.
Details of decision
	Following a mini competition under taken from the Framework Agreement Reference: C002687-Relating to the supply of 
	Thermal Imaging Cameras, a call-off contract was awarded for a duration of 48 months at an estimated total value of 
	£112,000 
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000271	Fire Fighter Apprenticeship Programme (07/03/22-07/03/24)
	Contract Value	Contract Start Date	Contract End Date
	£322,200.00	07/03/2022	07/03/2024
	Individual Responsible	Date decision was taken
	Learning & Development Manager	01/03/2022
Subject of decision
	Award  the purchase of the 8 week FFDP Training Course to be delivered to x 1 cohort of 18 Buckinghamshire FRS learners
	 who will be registered as apprentices via Capita Business Services Ltd Fire Service College. Course commencing 07th 
	March 2022.
Reasons for the decision
	The Authority's ongoing recuritment programme of fire fighting apprentices requires a venue to facilitate and deliver an 
	8 week course for 18 firefighter apprentices to commence 07 March 2022.  The Fire Service College was identifed as a 
	suitable venue that could meet the Authority's requirements to the required timeframe. 
Details of decision
	The contract was awarded to Fire Service College (Capita Business Services Ltd) under the YPO framework to provide the 
	facilites to deliver the 8 week FFDP Training Course to a  cohort of 18 Buckinghamshire FRS learners who will be 
	registered as apprentices via Capita Business Services Ltd Fire Service College. Course commencing 07th March 2022. 
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000273	Heating Ventilation & Air Conditioning Services (HVAC)
	Contract Value	Contract Start Date	Contract End Date
	£335,000.00	01/04/2022	31/03/2025
	Individual Responsible	Date decision was taken
	Property Manager	01/03/2022
Subject of decision
	Award of contract to provide the Pre-Planned & Reactive Maintenance services for the  Authority's Heating, Hot Water & 
	Air Handling installations and equipment across the Buckinghamshire & Milton Keynes Fire & Rescue Service properties.  
Reasons for the decision
	Buckinghamshire and Milton Keynes Fire Authority required the appointment of a single Service Provider to provide a 
	complete HVAC maintenance service across 19 sites within the county of Buckinghamshire and Milton Keynes. The 
	successful bidder will also be provided the opportunity to bid for future capital project opportunities that may arise 
	during the contract term, which fall within the area of service expertise contained within the Authority's published 
	specification.  
Details of decision
	Following a competitive tender process a contract was awarded to the Most Economically Advantageous Tender. The 
	contract services consist of both Reactive maintenance services and Pre-Planned maintenance services. A fixed price 
	contract for initial 3 year term for PPM Services and fixed Call-Out fees was awared.  The contract initial term was for 3 
	years with an option to extend a further 24 months subject to agreement of all parties. The contract allows for possible 
	additional reactive works that may arise during the contract term.  The total contract value was published at an 
	estimated total  value of £335,000.
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000276	Operational Training Services - BFRS
	Contract Value	Contract Start Date	Contract End Date
	£649,750.00	01/06/2022	31/05/2025
	Individual Responsible	Date decision was taken
	GC Operational Training & Assurance	31/03/2022
Subject of decision
	To appoint a contract service provider able to provide appropriate venues, equipment and facilities,working  in 
	collaboration with Buckinghamshire Fire and Rescue Service Instructors, to deliver firefighting training including Fire 
	behaviour, tactical ventilation simulation, highway scenarios, Breathing Apparatus assessments, Incident Command 
	assessment exercises Multi-Agency scenarios, Open Programme Instructor development courses and Incident Command 
	refresher courses in accordance with National Operational Guidance and standards. As part of the collaborative package,
	 Buckinghamshire Fire & Rescue Service will provide Instructors to the Service Provider (the Fire Service College) to utilise 
	for up to 300 days a year to support the delivery and development of the Provider courses (the Fire Service College) 
Reasons for the decision
	The Authority required a partner to provide appropriate venues, equipment and facilities, in collaboration with 
	Buckinghamshire Fire and Rescue Service Instructors, to deliver various operational firefighting training requirements 
	and scenarios, in accordance with National Operational Guidance and standards. As part of the collaborative package, 
	Buckinghamshire Fire & Rescue Service will provide Instructors to the Service Provider (the Fire Service College) to utilise 
	for up to 300 days a year to support the delivery and development of the Service Provider courses (the Fire Service 
	College).  This collaborative service solution model, delivers value fo rmoney to the Aithroty whilst also supporting the 
	ongoing development of the Authority's Instructors and operational staff.  
Details of decision
	A contract was awarded following publication of a VEAT Notice. The contract is an agreement between the Authority and
	 the Service Provider (Fire Service College Ltd) to work collaboratively to deliver appropriate venues, equipment and 
	facilities, in collaboration with Buckinghamshire Fire and Rescue Service Instructors, to deliver firefighting training 
	including Fire behaviour, tactical ventilation simulation, highway scenarios, Breathing Apparatus assessments, Incident 
	Command assessment exercises Multi-Agency scenarios, Open Programme Instructor development courses and Incident 
	Command refresher courses in accordance with National Operational Guidance and standards. As part of the 
	collaborative package, Buckinghamshire Fire & Rescue Service will provide Instructors to the Provider (the Fire Service 
	College) to utilise for up to 300 days a year to support the delivery and development of the Service Provider courses (the 
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000277	Provision of Fuels & Associated Services
	Contract Value	Contract Start Date	Contract End Date
	£400,000.00	01/04/2022	31/03/2024
	Individual Responsible	Date decision was taken
	Fleet Manager	01/04/2022
Subject of decision
	Award a contract for the supply of bulk fuels consisting of the supply of Diesel and GTL to various Buckinghamshire Fire & 
	Rescue Service sites. 
Reasons for the decision
	The requirement for a resilient and robust supply of bulk fuels is ongoing.  Bulk fuels remains the more resilient solution 
	to support the Authority's business continuity plans. The national public sector frameworks provide an efficient route to 
	aggregate volumes and deliver value for money. 
Details of decision
	Following the mini competition under the national CCS National Fuels 2 framework RM6177 Lot 110 a 2 year contract 
	was awarded for the supply of bulk fuels to the agreed Buckinghamshire & Milton Keynes sites within the 
	Buckinghamshire Fire & Rescuse Service premises portfolio.  The estimated contract value is £400,000
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000297	Microsoft Licenses & Associated Products
	Contract Value	Contract Start Date	Contract End Date
	£723,171.96	01/01/2023	31/12/2025
	Individual Responsible	Date decision was taken
	ICT Manager	03/11/2022
Subject of decision
	Award a contract for the provision of MicroSoft Licenses and associated products via the aggregated procurement 
	process under the CCS Framework RM6068 for the provision of Technology Products and Associated Services, Lot 3 
	Enterprise Subscription and Server & Cloud Enrolment.
Reasons for the decision
	Crown Commercial Services (CCS) provided an aggregated competitive procurement process to assist Public Sector 
	organisations and third sector organisations in securing a value for money Microsoft Licence Solutions Partner (LSP).   The
	 procurement covered all Microsoft licencing products and enrolment in an Enterprise Agreement for Microsoft products.
	 Whilst the public sector already receive preferential public sector pricing under the MOU put in place by CCS, there is 
	further scope to save a further 2 - 3.5% through an aggregated competition.  The term of the agreement would be three 
	years. This route ot market offered the best value fo rmoney to the Autority through aggregation of volumes and 
	completion of the process by CCS on behalf of the Authority.
Details of decision
	Following the completion of the Aggregated procurement process undertaken by CCS under framework RM6808 a 
	ontract was awarded to Boxxe Ltd. The anual contract value is £241,057.32.  The contract has a 3 year term with an 
	option to renew a further 12 months. The inital 3 year contract term Total Contract Value is £723,171.96
	Details of alternative options considered and rejected (if any)
	A stand alone procurement process was considered however cost comparison of individual procurement process against 
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000309	Electrical Maintenance Services (PPM & Reactive)
	Contract Value	Contract Start Date	Contract End Date
	£160,000.00	01/04/2023	31/03/2025
	Individual Responsible	Date decision was taken
	Property Manager	31/01/2023
Subject of decision
	Award a 2 year contract for the provison of Pre-Planned Maintenance and Reactive Maintenance Services for Electrical 
	Installation at all the Authority's locations within the county of Buckinghamshire & Milton Keynes.  The reactive service 
	provides a three tier Call-Out service 24/7 365 days a year.
Reasons for the decision
	A Service Provider is required to carry out pre-planned maintenance servicing and reactive works to ensure safe and 
	correct operation, complying with all legislative, regulatory requirements and industry good practice, to maintain the 
	electrical installations across the Authority's 19 sites within Buckinghamshire & Milton Keynes.  a 24/7 365 reactive call-
	out service is also required to ensure the safe working environment of the Authority's premises which, as an emergency 
	service, must be maintained and supported 24/7 365 days a year.   
Details of decision
	Following the completion of a competitive tender process a contract was awarded on th ebasis of the Most Economically 
	Advantageous Tender.  The contract term is 24 months.  The Pre-Planned Maintenance has a total annual value of 
	£12,504.  The reactive maintenance has an estimated annual value of up to £60,000 a year which includes fixed Call-Out 
	fees.  The estimated total contract value for the 2 year term is up to £160,000
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000313	Electricity Supply - HH - Apr 2023 to March 2024
	Contract Value	Contract Start Date	Contract End Date
	£358,148.00	01/04/2023	31/03/2024
	Individual Responsible	Date decision was taken
	Property Manager	15/02/2023
Subject of decision
	12 month contract awarded for the supply of HH Electricity 100% renewable, to the Authority's sites.
Reasons for the decision
	Energy market monitored for previous 12 months with Energy partner. The market now   stabilised sufficiently to support 
	achieving a competitive price that could be locked into a fixed contract for a 12 month period to provide cost certaintly 
	to the Authority for the next 12 month period. 
Details of decision
	Competitive process under taken by the Authority's energy partner under a framework to deliver best price. A fixed price 
	contract awarded to Bryt Energy for a 12 month term for the supply of HH Electricity to the Authority's sites within 
	Buckinghamshire Fire & Rescue Service property portfolio.  100% Renewable.  Estimated contract value £358,000
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000314	Electricity Supply - NHH - Apr 2023 to March 2024
	Contract Value	Contract Start Date	Contract End Date
	£184,505.00	01/04/2023	31/03/2024
	Individual Responsible	Date decision was taken
	Property Manager	15/02/2023
Subject of decision
	12 month contract awarded for the supply of NHH Electricity 100% renewable, to the Authrity's sites.
Reasons for the decision
	Energy market monitored for previous 12 months with Energy partner. The market now   stabilised sufficiently to support 
	achieving a competitive price that could be locked into a fixed contract for a 12 month period to provide cost certaintly 
	to the Authority for the next 12 month period. 
Details of decision
	Competitive process under taken by the Authority's energy partner under a framework to deliver best price. A fixed price 
	contract awarded to Bryt Energy for a 12 month term for the supply of NHH Electricity to the Authority's sites within 
	Buckinghamshire Fire & Rescue Service property portfolio.  100% Renewable.  Estimated contract value £184,000
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000315	Gas Supply - All Sites - Apr 2023 to Apr 2024
	Contract Value	Contract Start Date	Contract End Date
	£178,058.00	01/04/2023	01/04/2024
	Individual Responsible	Date decision was taken
	Property Manager	15/02/2023
Subject of decision
	12 month contract awarded for the supply of Gas to the Authorty's sites.
Reasons for the decision
	Energy market monitored for previous 12 months with Energy partner. The market now   stabilised sufficiently to support 
	achieving a competitive price that could be locked into a fixed contract for a 12 month period to provide cost certaintly 
	to the Authority for the next 12 month period. 
Details of decision
	Competitive process under taken by the Authority's energy partner under a frameworkto deliver best price. A fixed price 
	contract awarded to Bryt Energy for a 12 month term for the supply of NHH Electricity to the Authority's sites within 
	Buckinghamshire Fire & Rescue Service property portfolio.  100% Renewable.  Estimated contract value 178,000
	Details of alternative options considered and rejected (if any)
	N/A
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A

	Contract No	Contract Title
	000319	Mobilising App and Related Services
	Contract Value	Contract Start Date	Contract End Date
	£114,184.00	01/11/2023	31/10/2026
	Individual Responsible	Date decision was taken
	05/04/2023
Subject of decision
	To award a contract to PageOne Communications Ltd for the supply, hosting, and support of a Alerting/Mobilsing App for
	 Smartphones to the Buckinghamshire & the Oxfordshire Fire & Rescue Services.  	The solution will be utilised by Officers 
	i.e. single users, and groups of users i.e. On-Call firefighters located at fire stations or specialist teams, across the counties
	 of Oxfordshire and Buckinghamshire & Milton Keynes.  The solution will work with the existing Thames Valley Fire 
	Control mobilsing system (Vision) to manage the mobilsing message service to the two fire services.
Reasons for the decision
	Buckinghamshire Fire and Rescue Service (BFRS) and Oxfordshire Fire and Rescue Service (OFRS) have been using a 
	smartphone mobilising app and solution in place of their wide area paging, since 2018. 	The current contract is coming 
	to a natural end and the two Fire Services (FRSs) are seeking to jointly procure a replacement solution.  The procurement 
	process and contract award will be managed by Buckinghamshire & Milton Keynes Fire Authority (BMKFA) – the lead 
	authority - on behalf of the two Fire Services.
Details of decision
	Buckinghamshire & Milton Keynes Fire Authority (BMKFA),conducted a collaborative procurement exercise in 
	conjunction with Oxfordshire Fire and Rescue Service. The Fire Service Authorities have a business requirement to re-
	tender the contract for the provision of a Mobilising/Paging App for Smartphones and Related Services. As part of this 
	exercise, the decision was taken to carry out a further competition under the CCS Framework RM3808 Lot 7 Paging & 
	Alerting Services.  A contract was awarded to the successful bidder, PageOne Communications Ltd, for an initial 3 year 
	term with the option to extend a further 12 months.
	BMKFA total estimated contract value, (including possible 12 month extensio), n is £114,184.  The contract services are 
	due commence 01/11/2023.
	Details of alternative options considered and rejected (if any)
	Extending the existing contract agreement was considered, however this was not possible under the exsiting contract 
	Any interests declared by a Member or Officer
	No
	Links to relevant background documents or information
	N/A