Job Vacancy

Personal Assistant

Do you enjoy being part of a dynamic, high-performing team? If so, we want to hear from you! The Personal Assistant (PA) plays a vital role in supporting the Strategic Leadership Team (SLT) and Directors by ensuring smooth and efficient administrative operations across the Service.

Location

Aylesbury

Closing Date

20th Jul, 2025

Job Type

Support, Support Services

About this vacancy

The Personal Assistant (PA) plays a vital role in supporting the Strategic Leadership Team (SLT) and Directors by ensuring smooth and efficient administrative operations across the Service.

You will be responsible for:

Providing confidential administrative and organisational support to Directors and their teams
Managing diaries, emails, and correspondence, including sensitive and confidential information
Coordinating internal governance meetings and delivery group processes
Organising seminars, meetings, and travel arrangements, ensuring all materials are prepared
Undertaking research and managing ad hoc projects as required
Liaising with external stakeholders, including government officials and partner agencies
Supporting communication across the directorate, and ensuring timely follow-up on SLT instructions
Providing cover for other PA roles and supporting the Executive Assistant to the CFO/DCFO/SLT

Vacancy details

We are looking for a highly organised and proactive individual, who thrives in a fast-paced environment, and can handle sensitive information with discretion.

Are you someone who is:

Confident working independently and taking initiative
Flexible and adaptable to changing priorities
An excellent communicator with strong interpersonal skills
Detail-oriented with exceptional organisational and time management abilities
Calm under pressure and able to meet tight deadlines
Skilled in using IT systems and managing administrative processes
Professional, reliable, and committed to maintaining confidentiality
A team player who supports colleagues and contributes to a positive working environment
High levels of integrity, honesty, reliability, and discretion

Experience and Qualifications Required

Essential Requirements

Qualifications:

Minimum of two GCSEs (or equivalent), including Grade 4 (C) in Maths and English

Experience:

Proven experience in office administration
Experience in personal assistant duties

Skills:

Proficient in IT applications across a wide range of systems
Strong organisational and time-management skills
Ability to take minutes and format them appropriately
Basic numerical skills
Excellent telephone manner
Good research and analytical skills

Desirable Criteria

Qualifications:

NVQ in Business Administration (or equivalent experience)

Experience:

Significant experience of being a Personal Assistant at Director Level

Knowledge:

Knowledge of the Fire Service

Salary:£32,884- £33,356 Per Annum

Full Time (37 Hours)
Permanent Contract
Local Government Pension Scheme
Good Annual Leave Entitlement
Employee Benefits
Employee Assistance Programme
Occupational Health
Onsite Gym Facilities

How to Apply

We are an equal opportunity employer. Applications from people of any colour, race, nationality, ethnic origin, religion, sex, sexual orientation, marital status, or disability are welcome.

If there are any adaptions or adjustments we can make to help you in your application, or with our recruitment process, please contact us via e-mail or telephone.

Everyone who works with us is required to have a DBS check. If you have any queries or concerns regarding this, please contact HR@bucksfire.gov.uk.

For further information about the role, please review the job description.

(Internal applicants please log in using your iTrent Self Service username and password)

Abatement and Protected Pension

If are in receipt of a Firefighter Pension before taking up employment with Buckinghamshire & Milton Keynes Fire Authority, you are required to notify Human Resources as Abatement Rules may apply.

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